Annual Meeting Frequently Asked Questions

Attendee FAQ | Speaker FAQ | Volunteer FAQ


Attendee FAQ

Will there be a virtual component to the Annual Meeting?

There will be no virtual component to the 2023 Annual Meeting.  


 

Speaker FAQ

As a speaker/convener/facilitator, do I need to register for the Annual Meeting?

Yes, all participants must register for the Annual Meeting by December 1, or they will be removed from the program.

Do Interest Group/Working Group invited speakers need to register?

Yes, registration is required.  Presenters at non-concurrent sessions do not need to be members; if a Group invites a non-member to speak, the non-member’s registration fee is waived.  Please reach out to [email protected] and ask for a complimentary code to register.  Any such Interest Group guests must pay their own transportation and lodging expenses.  

When will I find out who is convening/facilitating my session?

The name of the convener/facilitator of your session will be posted to the online program in early Fall.  At that time, it is the presenter's responsibility to send the convener/facilitator a copy of your paper, curriculum vita or other material needed to introduce you.  For the Conversation with an Author, it is the authors responsibility to send the facilitator a complimentary copy of your book soon after this assignment is made so they have time to digest it.

I am a concurrent session speaker.  Can you provide guidance?

Please follow the below guidelines and recommendations:

  • Arrive 10 minutes prior to the session and be prepared to start on time.
  • Audio/Visual - if you have a screen and projector for your session, test your connection prior to your start time.  Please note, the presenter is responsible for bringing their own laptop and HDMI cord.
  • The 75 minute session should be split equally between presentation and discussion (~35/40 minutes).
  • There will be a convener assigned to your session.  You can find the assigned convener on the program PDF.  We recommend connecting with the convener prior to the session.  You can find their contact information on the SCE website by logging in, hover over the 'Membership' menu item, then click on 'Searchable Member Directory'.

I am a conversation with an author presenter.  Can you provide guidance?

Please follow the below guidelines and recommendations:

  • Arrive 10 minutes prior to the session and be prepared to start on time.
  • There will be a facilitator assigned to your discussion.  You can find the assigned facilitator on the program PDF.  We recommend connecting with the facilitator prior to the session.  You can find their contact information on the SCE website by logging in, hover over the 'Membership' menu item, then click on 'Searchable Member Directory'.
  • Send a complimentary copy of the book to your facilitator by December 1.

The discussion segment ordinarily is divided as follows:

  • 5 minutes for general welcome and individual introductions.
  • 5 minutes for the facilitator to summarize the book and introduce the author.
  • 5 minutes for the author to respond to the summary.
  • 45 minutes for general discussion.

I am a poster presenter.  Can you provide guidance?

Please follow the below guidelines and recommendations:

  • Arrive 10 minutes prior to the session and be prepared to start on time.
  • You must be at your poster during this session ready to discuss your poster.
  • For more information, visit Posters at the Annual Meeting.

Is my paper eligible to be published in the Journal of the Society of Christian Ethics (JSCE)?

All papers and panels accepted for concurrent sessions are eligible for consideration to be published in the Journal of the Society of Christian Ethics. If you are interested in submitting your paper for consideration, you will need to upload an abstract into the JSCE online system by August 15. 

What is SCE's Policy Regarding Research Involving Human Subjects?

If your paper/panel includes research of human subjects (including ethnographic research) you need to submit an IRB protocol to your local IRB committee.  You must confirm submission (with contact information and date) or acceptance of an IRB protocol by June 1st or your acceptance will be withdrawn. We realize that the IRB protocol you submit may not receive approval by June 1; what is important at this stage is simply that it be submitted, and that you can confirm its receipt by your IRB.  You can find the SCE's IRB Policy here.

I am participating in the Conversation with an Author session and would like my book to be considered for review in the Journal of the Society of Christian Ethics.  What do I need to do?

Mail a copy of your book to the Book Review Editor, Tallessyn Grenfell-Lee.  More information can be found here.

 


 

Volunteer FAQ

How do I volunteer?

Volunteer opportunities will open up in September with registration.  You must be registered prior to volunteering.  Please indicate on your registration form the volunteer opportunity you would like to sign up for.  After registering, conveners and facilitators can select which session/book they would like to volunteer for (on a first come, first served basis).

I am a volunteer.  What is my role?

Convener Responsibilities:  A convener oversees a concurrent session. To foster constructive dialogue and open discussion among all present at a session, the Convener is asked to:

  • Arrive 10 minutes prior to the session and be prepared to start on time.
  • Keep the presenter/panelists on schedule: the 75 minute session should be split equally between presentation and discussion (~35/40 minutes).
  • Provide warnings as agreed upon with the presenter, minimally a 10-minute and a 5-minute warning
  • Facilitate discussion following the presentation by recognizing questioners and keeping track of who wishes to ask questions.
  • Call on as many different individuals as possible during the discussion.
  • Avoid letting one or two individuals dominate the discussion time.
  • Encourage new members and junior scholars to participate in the discussion.

Facilitator Responsibilities:  A facilitator oversees a Conversation with an Author discussion. Responsibilities include arriving 10 minutes prior to the session start time, providing a brief (5-7 minute) synopsis of the book, introducing the author, and facilitating a discussion of the book. 

The discussion segment ordinarily is divided as follows:

  • 5 minutes for general welcome and individual introductions.
  • 5 minutes for the facilitator to summarize the book and introduce the author.
  • 5 minutes for the author to respond to the summary.
  • 45 minutes for general discussion.

Worship Planner Responsibilities:  A worship planner for the Ecumenical Worship Service (Sunday AM) and the Catholic Eucharist on (Saturday PM), is responsible for planning and/or leading the session.  

Registration Helper Responsibilities:  Assist at registration by giving out attendee badges and answering questions.  This opportunity is available for Student Members only.

Journal Referee Responsibilities:  JSCE referees evaluate presentations for possible publication in the Journal, according to the procedures established by the editors.


 

Questions

Have a question not answered above?  Reach out to [email protected] or 320-253-5407.