Tips for Presenters

  1. Strong Internet Connection - Please connect your computer to the internet with a hard-wired network cable if possible. Wi-Fi connections are acceptable, but wired is preferred.
  2. Audio/Video - We ask attendees to please remain muted to limit any audio distractions for the presenters and participants, as well as for future listeners of the recording. Attendees are welcome to turn on your camera/unmute during the discussion portion of the session. If you do choose to turn on your video, we recommend a well-lit, quiet space with no interruptions. Presenters are encouraged to join session rooms 10 minutes early to test their own audio and connectivity. Where possible, headsets should be used to ensure audio clarity. Presenters will be in charge of their own presentations and screen sharing. If multiple presenters are participating, we encourage coordinating the order of presentations prior to the session.
  3. Name - Please make sure your name is showing correctly during the session as we are always trying to avoid interference from outside parties. If your name appears suspicious you may be subject to removal by the staff.
  4. Recording - Please note, most sessions will be recorded (with the permission of the presenters).
  5. Attire - Dress as you would for the in-person meeting.

The 2021 SCE Virtual Annual Meeting will be using Zoom to host our sessions within our online platform. We will use a mix of Zoom webinars and meetings. If you are unfamiliar with the Zoom platform, view the Zoom Instructions for Attendees & Presenters document.

All speakers must be registered before Tuesday, December 1.


Plenary, Concurrent & Interest/Working Group Sessions

Presenters are asked to join the meeting 10 minutes prior to the start of your session to test their own audio and connectivity.  If applicable, presenters are responsible for sharing their screen with PowerPoint or other presentation materials.

Concurrent sessions are 75 minutes long, which should be split equally between presentation and discussion (~35/40 minutes).

Convener Responsibilities:  A convener oversees a concurrent session. To foster constructive dialogue and open discussion among all present at a session, the Convener is asked to:

  • Join 10 minutes prior to the session and be prepared to start on time.
  • Keep the presenter/panelists on schedule: the 75 minute session should be split equally between presentation and discussion (~35/40 minutes).
  • Provide warnings as agreed upon with the presenter, minimally a 10-minute and a 5-minute warning
  • Facilitate discussion following the presentation by recognizing questioners and keeping track of who wishes to ask questions.
  • Call on as many different individuals as possible and monitor the chat box during the discussion.
  • Avoid letting one or two individuals dominate the discussion time.
  • Encourage new members and junior scholars to participate in the discussion.

Important Dates:

November 18 - Volunteer conveners to be assigned to concurrent sessions.  Conveners will be listed on the online program.

December 1 - Deadline to send program edits to [email protected]


Conversation with an Author

Presenters are asked to join the meeting 10 minutes prior to the start of your session to test their own audio and connectivity.  If applicable, presenters are responsible for sharing their screen with PowerPoint or other presentation materials. Conversation with an Author will be broken up into two sessions being hosted on Monday, January 11th from 1:00-2:15 PM and Tuesday, January 12th from 7:30-8:45 PM.  Registration is required for all participants.  Those that have signed up for your book will be assigned to your breakout room.

Facilitator Responsibilities:  A facilitator convenes a Conversation with an Author session.  Responsibilities include joining the session 10 minutes early, providing a brief (5-7 minute) synopsis of the book, introducing the author, and facilitating a discussion of the book.

The discussion segment ordinarily is divided as follows:

  • 5 minutes for general welcome and individual introductions.
  • 5-10 minutes for the facilitator to summarize the book and introduce the author.
  • 5 minutes for the author to respond to the summary.
  • 55 minutes for general discussion.

The Conversation with an Author sessions will not be recorded.

Important Dates:

November 18 - Volunteer facilitators to be assigned to authors.  Facilitators will be listed on the online program.

December 1 - Deadline for author to provide facilitator with a copy of the book

December 1 - Deadline to send program edits to [email protected]


Posters

All posters will be uploaded to the virtual meeting site with the presenter contact information (name, institution, email address).  We will not be hosting a poster discussion session in 2021. 

Requirements:  Each presenter should submit a digital poster in the form of a 1-page PDF file.

  • The poster must be a PDF file at the highest resolution possible.

  • Aspect ratio (ratio of width to height) should be ideally set to ‘16:9’.

  • Minimum font size of 12.

  • Make sure that there is enough contrast between the color of the text and the poster’s background.

  • The poster should not rely upon your verbal explanation

  • Add your name, institution, and email address to your poster so attendees can contact you directly.

  • Click here to see poster examples.

Important Dates:

December 1 - Deadline to send final poster to [email protected]

December 1 - Deadline to send program edits to [email protected]


Questions

Have a question not answered above?  Reach out to [email protected] or 320-253-5407.