Articles VI-VIII: Board of Directors, Archivist, and Committees

Submitted by Guest on 24 July, 2009 - 10:24

ARTICLE VI

Board of Directors

The Board of Directors shall consist of the following members: the President, the Vice President, the immediate Past-President, the Executive Director, the Editor or Co-editors of the Journal, twelve (12) other members elected by majority vote of the members present and voting at the Annual Meeting in classes of three for terms of four years. A Director elected at the Annual Meeting may be elected to another term, but only after an interval of at least one year. The Board of Directors shall meet during the twenty-four hours prior to the Annual Meeting of the Society, and at such other times as the President shall convene them. The Board of Directors shall have power to act on all matters concerning the activities and business of the Society, shall authorize the expenditure of the Society's funds and provide for the proper auditing of its accounts, and shall have the power to act for the Society in all matters of policy and program between Annual Meetings. It shall present to the Annual Meeting a report of its actions, which report shall be subject to approval of the members present. Seven of the members shall constitute a quorum for the Board of Directors.

There shall be an Executive Committee of the Board of Directors, consisting of the President, Vice President, and at least two members of the Board of Directors appointed by the President. The Executive Committee shall be responsible for planning the program for the Annual Meeting, shall prepare and present to the Board of Directors an agenda for each of its meetings, and shall otherwise advise the Board in the discharge of its responsibilities. The Executive Committee shall have power to act, if necessary, for the Board of Directors between its meetings. The Executive Director shall be an ex officio member of the Executive Committee.

ARTICLE VII

Archivist

The Archivist shall be appointed for a term of four years by the Board of Directors and confirmed by a majority vote of the membership present and voting at the earliest Annual Meeting. The Archivist may be reappointed. The Archivist shall see that materials are collected for the Society's archives; shall encourage members to contribute materials that may not be included in the files of the Society's officers; shall, working with the Executive Director, the President, the Editor or Co-editors of the Journal, and any other appropriate persons, make regular deposits to the archives accompanied by directories of file titles in each shipment; and shall be a liaison between the Society and the library that is the official repository of the archives.

ARTICLE VIII

Committees

Section 1. Nominating Committee

The Nominating Committee shall be chaired by a member of the Board of Directors and consist of four other members of the Society (not members of the Board of Directors) appointed by the President from among those present at the Annual Meeting. The Nominating Committee shall present at the Annual Meeting nominations to fill expiring terms and vacancies. Nominations for any office may also be made from the floor, subject to the movers having the person's consent to be nominated.

Section 2. Other Committees

The President may appoint such other committees as are necessary.